Thousands of articles online have been published claiming methods on how to eliminate spam once and for all. However, many are not anchored in practicality in the day-to-day use of email for an individual. This article discusses the three possible actions an email user can do, in order to eliminate spam:
Hope that the unsubscribe button works as intended.
A legitimate newsletter will always have an unsubscribe button. Genuine email newsletters exist once a person subscribed to it through the product’s website itself. Spam emails come from mass sending spammers, armed with their own list of all email addresses at their disposal. The more an email address was made public for years, the bigger chance that it is already part of the spammer’s database.
Some spam email for aesthetic purposes has an "unsubscribe" link in the body of their spam emails. But when clicked, either has no effect at all or for worst opens a malicious website to infect the PC with malware. The user is prone to falling for such a phishing expedition by spammers, as a fake unsubscribe button can redirect the victim to a spear phishing site. Spear phishing recently entered the dictionary meaning: "the fraudulent practice of sending emails ostensibly from a known or trusted sender in order to induce targeted individuals to reveal confidential information." It is a form of social engineering, designed to capture the trust of users to perform an action to penetrate the network system.
Block obvious spammers through a manual spam filter.
The usual first action a user does in order to eliminate spam on her mailbox is filtering it manually. Both Microsoft Outlook and Mozilla Thunderbird come with a filtering procedure built-in, where a user can define the list of words she thinks are common spam keywords. This is the most basic way to eliminate spam. All emails containing the keywords will be blocked by the rule, guiding the email client to eliminate spam emails.
Maybe seen as effective at first glance, this technique to eliminate spam has a huge cost for a company. As this method to eliminate spam consumes thousands of hours a day for a big organization. Imagine a single employee spending her first 10-minutes at the start of the workday adding and modifying spam keywords. Then multiply it to a 100, 1000 or 10000 employees in a corporate environment. The number of hours consumed just to eliminate spam becomes unacceptable and negatively affects employee productivity.
Replace the email address
For an individual, especially with only a short contact list, it is very easy to change an email address. This guarantees that the user ceases from being a part of the spammer database of potential spam recipients. However, companies do not have the same opportunity. Corporations maintain branding, part of such branding is their corporate website and domain name. Corporate emails follow the corporate domain name, and changing the domain name is not part of the feasible and practical option just to eliminate spam.
The best way to go about solving the problem of "how to eliminate spam" is through the installation of a hardware appliance, which runs under the same network as the mail server. The need to abandon all common methods for anti spam requires the change of perspective of the enterprise decision makers. They need to categorize spam as a real problem that needs to be solved efficiently and cost-effectively.
Compared to traditional ways to eliminate spam, anti spam policies through a hardware appliance propagate to user’s email clients transparently with the least hassle on the part of both users and system admins. Hardware appliances as an anti spam system eliminate spam with less demand from the already existing mail server infrastructure, compared to a free anti spam software that runs on the same machine as the mail server service itself.
One such hardware appliance is the Comodo® Dome Anti Spam system. From a world-class name in privacy, security and anti spam technology, Comodo® Dome Anti Spam delivers a 24/7 centralized management of suppressing spam from entering your network, a huge improvement compared to a free anti spam software. Through Comodo Anti Spam, Administrators just need to configure the system once, setting basic parameters like MX Records and other necessary information connected with the mail server, and the Comodo® Dome Anti Spam protects the mail server by filtering its email traffic.
Don’t settle for a rudimentary anti spam filtering that comes with email clients or just pivot on the basic capabilities of a free anti spam software. There is a better way, and that is Comodo® Dome Anti Spam system.
Start Your 30-Day Free Trial Now